QKFS resources

Payments to long day care services are made in arrears. You will be asked to provide enrolment numbers, teacher information and banking details when you complete a QGrants claim so we can calculate your funding payment.

Read the section on Claiming in Section 1 of the Queensland Kindergarten Funding Scheme: funding requirements for further information.

Yes. If the child is still enrolled in your kindergarten program and the family is paying their fees, your service will continue to receive funding.

No. Your funding will not be affected as long as the child is enrolled in your kindergarten program for at least 600 hours a year (usually 15 hours a week for 40 weeks a year) and the family is paying their fees.

We encourage you to discuss with the parents how their child will benefit from regular attendance, including being prepared for school.

Yes. You will receive funding for public holidays that fall during the scheduled times for delivering your approved kindergarten program.

No. Pupil-free days are determined by individual services and cannot be counted towards the minimum of 600 hours a year (usually 15 hours a week for 40 weeks a year) program requirement.

No. Your service won't be funded for children who attend your kindergarten program as casuals. To be eligible for funding, children must be enrolled for at least 600 hours a year (usually 15 hours a week for 40 weeks a year) and the family is paying their fees. Occasional absences for illness or holidays are acceptable.

For long day care services: if your service has vacancies and you wish to enrol casual or shared-place children, you can determine your own enrolment and fee policies.

For kindergarten services: you should work with your central governing body to decide enrolment and fee policies.

For legacy-funded kindergarten services: your real funding guarantee won't be affected if you enrol children on a casual or shared-place basis. However your service won't be eligible for a higher level of funding under the scheme until all children are enrolled for at least 600 hours a year (usually 15 hours a week for 40 weeks a year).

Your new CGB will receive your funding once they have told us of your change of membership and we have confirmed this with your previous CGB. We may ask you to confirm your membership if your previous CGB disputes the change.

You need to determine if you are able to meet the QKFS funding requirements. You will then need to apply to become an approved Kindergarten Program Provider (KPP).

The Queensland Kindergarten Funding Scheme: funding requirements will provide you with information about eligibility requirements, how to apply, subsidies, claiming and ongoing program delivery requirements.

No. As long as a qualified teacher delivers your kindergarten program for at least 600 hours a year (usually 15 hours a week for 40 weeks a year), another educator can take the group for the school holidays and your funding will not be affected.

Yes. If you followed your service's documented process and our guidelines, you will still receive funding for the children approved for delayed entry to, or delayed exit from, your kindergarten program.

No. Kindergarten program provider (KPP) approvals will be issued at the end of April and October each year. Once approved as a KPP, you can submit QKFS claims via QGrants to receive funding from the beginning of the next funding cycle

It will if you did not deliver an approved kindergarten program for at least 40 weeks in the calendar year.

Pro-rata funding is provided for programs that run for less than 40 weeks in a year. Please contact the Kindergarten Funding Team by email at qkfs.ldc@qed.qld.gov.au, or on telephone (07) 3035 2244, to discuss this option.

Yes. You must submit your quarterly enrolment data through QGrants to receive payment.

You access the QGrants system via the QGrants home page.

Read the instructions on registering for and using QGrants.

You will need to have your enrolment records handy plus your teacher details. The system will require you to enter bank account details as part of the claims process. The details will be securely stored in the system. Please ensure that the nominated bank account has been approved by the service owner.

No. QGrants will not allow you to update a submitted claim. You will need to contact the Kindergarten Funding team on (07) 3035 2244 or email QKFS.LDC@qed.qld.gov.au as soon as possible.

You are strongly encouraged to check and review your data before submitting it. It is in your best interests to get the submission right the first time otherwise withdrawing and resubmitting data will delay payment.

The department will validate and process your claim within 2 to 10 working days.

You will receive a summary report at the end of the claims process, this report will contain the QKFS funding calculation.

At the point of payment, QGrants will issue via email a recipient created tax invoice (RCTI) to the approved provider of the service.

Yes. The system automatically retains and displays all claims processed via QGrants.

Your QKFS payment will be delayed; it is a requirement of the program that you submit your QGrants claim within the required period.

Yes. This officer will need to register an account and request to be linked to your organisation. Please note: This allows the nominated officer to have access to, nominate and change banking details for your organisation. Read the guide for registering a contact officer (PDF, 533KB).

We will support you through the QGrants claims process either by email or telephone. We will contact you to check your claim if necessary so that your payment is not delayed.

You can read the guide for QGrants quarterly claims guide to help you when using QGrants.

Services are responsible for assessing their teacher/s' qualifications and ensuring these qualifications meet the National Law. To help you and your ECTs determine if their qualification meets National Law requirements, information is available on the ACECQA website.

Yes. Your teacher is appropriately qualified under the Queensland Kindergarten Funding Scheme and you will receive your operational funding. You must keep a copy of the teacher's qualifications.

Yes. The Queensland Kindergarten Learning Guideline (QKLG) builds on the Early Years Learning Framework (EYLF) and helps kindergarten teachers to plan and implement a learning program and monitor children's progress throughout the year.

Under the National Quality Framework, services will be assessed and rated against the principles, practices and learning outcomes in the EYLF. Services will need to show the authorised officer who is assessing their service how their practice, delivered through the QKLG or other Queensland Curriculum and Assessment Authority (QCAA)-accredited learning guideline, aligns with EYLF.

Read more about the relationship between national and Queensland kindergarten initiatives on the Queensland Curriculum and Assessment Authority's website.

A transition statement is a summary of each child's learning and development progress during the kindergarten year. It is created towards the end of the year by teachers in collaboration with the children, their parents/carers, and support personnel.

As the statement is used throughout Queensland, you may wish to encourage parents to refer to it when discussing with school administrators or teachers their child's enrolment in Prep.

If your service uses another Queensland Curriculum and Assessment Authority-accredited kindergarten learning guideline, you should follow its sharing information requirements.

If parents or carers sign the consent form (DOCX, 112KB), kindergarten program providers can now send the transition statement directly to a child's new school.

Yes. It is up to you to determine how you deliver your kindergarten program to best meet the needs of families in your community.

'15 hours' refers to the hours your program operates and includes arrival, lunch, rest and departure routines, and the teacher's meal break when another educator will need to supervise the children.

Examples of 15 hours a week programs, include:

• 2 days a week from 8.30am–4.00pm each day
• 3 days a week from 9am–2pm each day.

Long day care services may choose to offer the kindergarten program 5 days a week, but to be eligible for kindergarten funding it's important that each kindergarten-aged child is enrolled for at least 15 hours a week.

Please note, that as an approved kindergarten program provider, you must display at your premises your operating hours and certificate, and your teacher's/s' qualifications.