The end of the year marks annual clean-up time for many of us.
While this is a great time to organise your service’s documents ahead of the new year, before you throw away or delete any records (hardcopy or electronic), double check the record keeping requirements under the
relevant legislation.
Before disposing of or deleting records, also think about your responsibilities for privacy and confidentiality.
This is particularly important for records containing personal details, such as a child’s name, age, date of birth, address and parent or carer information.
Different records may include information that might identify an individual, such as photographs, audio, employment or financial details and data received electronically.
If you’ve checked everything and you don’t need to keep the record, you could return it to the family, use a shredder or consider professional waste disposal.
Services operating under the Education and Care Services National Law (National Law) must keep records in accordance with s. 175 of the National Law and Regulations 177, 178 and 183 of the Education and Care Services National Regulations.
Services operating under the
Education and Care Services Act 2013 (Qld) (ECS Act) must keep records with section 128 of the ECS Act and Regulations 69 and 70 and Schedule 4 of the Education and Care Services Regulation 2013 (Qld).
Related information
For more information about storing personal information, visit the
Office of the Australian Information Commissioner’s website.
If your service operates under the ECS Act, visit the
Office of the Information Privacy Commissioner Queensland’s website.