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Stop! Don't bin that doc. Read this first

 
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The end of the year is fast approaching and so is annual clean-up time.

Before you throw away or delete any records (hardcopy or electronic), double check the record keeping requirements under the relevant legislation.

Before disposing of or deleting records, also think about your responsibilities for privacy and confidentiality.

This is particularly important for records containing personal details, such as a child’s name, age, date of birth, address and parent or carer information.

Different records may include information that might identify an individual, such as photographs, audio, employment or financial details and data received electronically.

If you’ve checked everything and you don’t need to keep the record, you could return it to the family, use a shredder or consider professional waste disposal.

Services operating under the Education and Care Services National Law (National Law) should keep records in accordance with s. 175 of the National Law and Regulations 177 and 178 of the Education and Care Services National Regulations.

Services operating under the Education and Care Services Act 2013 (QLD) (ECS Act) must keep records with section 128 of the ECS Act and Regulations 69 and 70 and Schedule 4 of the Education and Care Services Regulation 2013.

Related information

For more information about storing personal information, visit the Office of the Australian Information Commissioner’s website.

If your service operates under the ECS Act, visit the Office of the Information Privacy Commissioner Queensland’s website.

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Last updated 17 December 2020