Notifying the Regulatory Authority
Approved providers must notify the Early Childhood Regulatory Authority (Regulatory Authority) of certain changes to service, staff or persons with management or control (PMC). This includes, but is not limited to:
- addition or removal of nominated supervisors (including if their blue card or teacher registration has been cancelled)
- intention to transfer a service approval
- transportation of children
- the hours and days of service operation.
For more information, visit the notifications to the Regulatory Authority page.
Additional information for appointing new PMCs
Approved providers must notify the Regulatory Authority of the of any appointment or removal of a PMC of an education and care service operated by the approved provider
within 14 days. To add new PMCs, approved providers must:
- Ensure each new PMC has registered with
Provider Digital Access (PRODA), which is used by the Regulatory Authority and the Australian Government to verify and authenticate their identity
- Submit 1 notification of change to information about approved provider (PA08 form)
online via the
National Quality Agenda IT System (NQA ITS), accompanied by the following documents
for each new PMC
- completed and signed
PA02—declaration of fitness and propriety form (PDF, 557KB)
- a photocopy of either a current Positive Notice Blue Card (blue card) for child-related employment issued by Blue Card Services, Department of Justice and Attorney-General, or, if the person is a teacher or police officer, a photocopy of their exemption notice. If the person does not hold either (as relevant), they will need to provide evidence they have made an application to Blue Card Services
- (if the PMC is a new member of the governing body or committee) evidence to support the addition of a new PMC, such as
- for a company, a company report from the Australian Securities and Investments Commission which shows the current directors and secretary
- for an eligible association, a copy of annual general meeting minutes that reflects the current office bearers.
The Regulatory Authority may request evidence of management capability for each PMC, which may include completion of an online assessment and/or attendance at an interview. Read more on the assessment of provider approval applications page.
Help and support
If you have questions about notification of change to information requirements, please email
ecis@qed.qld.gov.au.
Read the following ACECQA resources to guide you through making notifications: