Notification of changes to approved provider

​​​​Approved providers must notify the Regulatory Authority of the removal or appointment of new committee members within:

• 7 days of any change that affects the approved provider's fitness and propriety
  
• 14 days of any appointment or removal of a person with management or control of an education and care service operated by the approved provider.

The approved provider must submit a notification of change to information about Approved Provider (PA08 form) online via the National Quality Agenda IT System (NQA ITS). Please note this form can only be lodged online via the NQA ITS.

Approved providers are encouraged to submit 1 form when advising of the removal of or appointment of 1 or more persons with management or control.

Prior to submitting the required notification of change to information about Approved Provider (PA08 form) online, each person with management or control (PMC) is required to register with Provider Digital Access (PRODA), which is used by the Regulatory Authority and the Australian Government to verify and authenticate their identity.

The following documentation for each newly appointed person with management or control must accompany the form:

• a completed and signed PA02 – Declaration of fitness and propriety form
  

• a photocopy of either a current Positive Notice Blue Card (blue card) for child-related employment issued by Blue Card Services, Department of Justice and Attorney-General, or, if the person is a teacher or police officer, a photocopy of their exemption notice. If the person does not hold either (as relevant), they will need to provide evidence they have made an application to Blue Card Services.

Evidence of management capa​bility​ of each person with management or control may also be required which may include completion of an online assessment and/or attendance at an interview.​​

Read more about management capabili​ty for persons with management or control.

If the new person with manage​​​ment or control is a new member of the governing body or committee, the approved provider must also provide evidence to support the addition of a new person with management or control. Evidence of current officeholders could include, for example, in the case of:

• a company, a company report from the Australian Securities and Investments Commission which shows the current directors and secretary
• an eligible association, a copy of annual general meeting minutes that reflects the current office bearers.
  

The Regulatory Authority does not require a notification for existing committee members continuing on from the previous year. Their information is valid until they are removed, or the approved provider's fitness and propriety changes (e.g. a committee member's blue card is cancelled).

For help with this and other NQA ITS processes, read the Getting Started Online guidance (PDF, 274KB) or a more comprehensive user guide (PDF, 12MB) on the Australian Children's Education and Care Quality Authority website.

More information

Read the relevant legislation on notification of change to information requirements:

• Education and Care Services National Law
• Section 173—Offence to fail to notify certain circumstances to Regulatory Authority
• Section 174—Offence to fail to notify certain information to Regulatory Authority.
  

Help and support

If you have questions about notification of change to information requirements, please email ecis@qed.qld.gov.au.